Charisma Hypolite
St.Thomas
Summary
To effectively demonstrate my interpersonal communication skills and to work towards achieving greater success in my career through hard work and secure a position in this organization where I can enhance my skills and contribute to the growth of this company.
Overview
10
10
years of professional experience
Work History
Administrative Specialist
Office of Management & Budget
08.2023 - Current
- Perform clerical duties such as typing, filing, copying, emailing, answering, and responding to telephone calls and messages, as well as coordinating schedules and making appointments
- Manage all purchasing information; invoices, contracts and company credit card receipts ensuring accurate record keeping and timely submitting documentation and expense reports to finance
- Review invoices for appropriate documentation prior to payment
- Create and submit requisitions and make payments using ERP
- Prepares various reports related to the HR functions and assisting in HR operations
- Conducts the necessary screening and document preparation as it relates to new hires/employees
Real Property Administrator
Lieutenant Governor Office
06.2021 - 07.2023
- Scrutinize all Legal Documents (Deeds, Mortgages, Leases, Lien, etc.) coming in for filing to be certain that they have been properly executed and in record able form
- This involves checking to be certain that the documents have been witnessed, signatures are legible, and documents have been notarized and notarization is complied with in accordance with the V.I Code
- Screening phone calls and routing callers to the appropriate party and maintaining professional communication via phone, e-mail, and mail
- Make certain of the true value of the property by checking with the Tax Assessor's Office
- Enter Fee on daily transmittal slip for issuance to the Cashier for receipt of same
Membership Assistant
Aero MD
01.2021 - 06.2022
- Maintains membership records, solicits, and acknowledges memberships, and prepares advertisements or correspondence regarding the organization and its programs
- Participates in association events and activities to meet and greet members and help
- Responsible for assessing products, services and suppliers and negotiating contracts
- Processing member renewal payments while managing the member files to ensure completeness
- Handling office tasks, such as filing, generating reports and presentations, setting up meetings, and reordering supplies
- Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research
- Regulatory compliance and report data
Executive Assistant
The Ritz-Carlton
01.2018 - 01.2020
- Perform clerical duties such as typing, filing, copying, emailing, answering, and responding to telephone calls and messages, as well as coordinates, schedules and makes appointments
- Manage all purchasing information; invoices, contracts and company credit card receipts ensuring accurate record keeping and timely submittal of documentation and expense reports to finance
- Create and maintain good relationships with vendors/suppliers
- Prepares various reports related to the HR functions and coordinates with unit for budget and union negotiation preparation, analysis, and administration
- Recommends, development and schedules training and development programs, and monitor the training and development of staff
- Coordinate and arrange, attend, and participate in assigned meetings including preparing agenda, reserving, and preparing meeting location, and recording and transcribing minutes as requested
Executive Assistant
St. John Community Foundation
01.2016 - 01.2018
- Implements budgeting and financial record keeping procedures to ensure efficient coordination of various departmental, grant, and designated accounts
- Handling office tasks, such as filing, generating reports and presentations, setting up meetings, and reordering supplies
- Coordinates recruitment efforts to include preparation of job announcements, employment advertising and other recruitment materials
- Coordinates recruitment efforts to include preparation of job announcements, employment advertising and other recruitment materials; attends job fairs and other events to publicize agency job opportunities
- Providing real-time scheduling support by booking appointments and preventing conflicts
- Responsible for Quick books and pay outs
- Estimate and establish cost parameters and budgets for purchases
- Monitors the performance management system and revises as necessary
- Ensured accurate record keeping and timely submittal of documentation and expense reports to Supervisor
Hostess/ Server/ In-Room Dining
The Westin Resort
01.2015 - 01.2016
- Monitoring the open dining sections of the restaurant for empty and cleaned tables, estimating wait times for guests, monitoring the guest waiting list, and ensuring that the needs of the guests are met while they are waiting
- The hostess is often responsible for answering the telephone, booking reservations, and moving tables together to accommodate large parties
Education
Bachelor of Business Administration -
University of The Virgin Islands
05-2020
Skills
- Financial budgeting
- HR strategy creation
- Financial management
- Ethics relations
- Labor relations
- Financial statistics
- Microsoft Office
- QuickBooks
- Finance & Management Accounting
- Business Communication
- Business Strategy
- Principles of Marketing
- Principles of Management
- ERP Software
Software Proficiency
- Computer proficiency in Microsoft Word, Excel, and Outlook.
- QuickBooks, Finance & Management Accounting
- Business Communication & Strategy
- Principles of Marketing & Management
- ERP software
References
Reference available upon request
Timeline
Administrative Specialist
Office of Management & Budget
08.2023 - Current
Real Property Administrator
Lieutenant Governor Office
06.2021 - 07.2023
Membership Assistant
Aero MD
01.2021 - 06.2022
Executive Assistant
The Ritz-Carlton
01.2018 - 01.2020
Executive Assistant
St. John Community Foundation
01.2016 - 01.2018
Hostess/ Server/ In-Room Dining
The Westin Resort
01.2015 - 01.2016
Bachelor of Business Administration -
University of The Virgin Islands
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